For businesses trying to curb costs and improve workplace efficiency, improving print environments is often an area that is overlooked.
Providing you with complete clarity in to your print processes, EBC Group’s print solutions give you the control to monitor, track and secure your business' printing, helping reduce costs and increase productivity.
Why do I need Print Control?
Your print environment needs to be able to cope with a fast paced, modern working environment. This means that your devices should have minimal downtime, and be able to cope with large volumes of print whilst also enable secure printing and scanning and the ability for your employees to print from anywhere at any time.
EBC Group will work with you to ensure that there is minimal or no downtime in your print devices. Our managed servicing means that when repairs are required they are made quickly and often without you being aware. In addition to this, it allows maximum flexibility by making print devices available to everyone on any device. Whilst additional security features means your print environment is secure.
These control features will not only make your workplace a more flexible environment but will also help to increase productivity and reduce wastage and overall operating costs.
Increase device up-time
Our proactive service keeps you workingMinimal downtime, we make diagnosis and repairs before you're aware.
In a fast paced business environment, employees require information on demand and your print devices must be able to keep-up able to provide minimal down-time and cope with high volumes of print. EBC Group will ensure that there is minimal to no downtime in your print environment, making any repairs quickly and often without you being aware. In addition to this, it allows maximum flexibility by making multifunctional devices available to everyone.
If a printer breaks, waiting for a diagnosis and for an engineer to fix a machine can waste valuable time. Some providers take days to respond to a call out, leaving employees with little option but to wait or source another printer.
With EBC Group's managed print service, the maintenance issue is fixed and dealt with before employees are even aware of a problem thanks to automatic call out. Not only does this alleviate staff from menial print maintenance, but increases the overall up-time of your devices. We will also install a ‘follow me print’ which easily enables users to print to an alternative device.
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Print from any device at any timeIncreasing workforce flexibility, increasing productivity and lowering costs
The rising popularity of smartphones and tablets in the workplace has dramatically increased in recent years. With employees expecting to be able to work anywhere, at any time, all applications and files must be available on demand, including printers.
With EBC Group’s mobile printing solutions increasing productivity in the work place has never been easier. Adding an additional layer of flexibility to your business, helping to lower costs and enabling a more responsive working environment.
Traditional printing techniques often confine employees to the office, giving them little or no flexibility. Being configured to one single printer, means an employee needs a certain laptop or computer to be able to perform simple printing tasks.
Whether employees are sat at their desk, in a meeting, or at a client's office, mobile printing lets you to print directly from your mobile device to a Multifunctional printer. It eliminates the need for you to access select laptops or computers, providing unmatched flexibility in and out of the office.
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Secure printed confidential filesUnique user ID ensure documents are secure and can be tracked
Protecting sensitive or confidential information and data is often regarded as critical in order to comply with guidelines and compliance. at the forefront of any businesses practice. Ensuring that this information is protected and secure is often only addressed in terms of storage, however confidential data can also be at risk when printing, scanning or even faxing documents.
With printed documents often lacking any kind of formal regulations, tracing any kind of print trail is often very difficult or at times impossible. EBC Group’s managed print service is designed to add that additional, yet vital layer of security to the print environment.
Issues surrounding the security of sensitive documents during the print process is a consideration many organisations fail to address. Employees still find themselves running to print areas to collect confidential files, or even worse leaving documents unattended and free to be picked up by any member of staff.
When scanning documents, these files can often be open and free to be accessed on any computer or laptop. Without a secure location to store scanned files, sensitive information can easily be accessed, duplicated or forwarded to those that would misuse the information.
Giving each employee a unique user ID, pending documents are now in a secure print queue until they are activated by a staff member via a unique pin at the device. This eliminates the need for employees to race to the printer to collect their confidential documents.
When scanning a document, the print device securely provides a safe path through your network, identifying each user through their unique ID, and sending the file to secure locations on your device. It also has the ability to add additional layers of security, such as encrypting files, to fully secure each scanned document.
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Take control and reduce your costsUnderstanding your printing costs and how to reduce them
Finding ways to reduce costs whilst providing the same level of service can sometimes prove to be a struggle. Whilst most businesses will seek to tackle large cash falls, smaller parts of their daily workflow are often overlooked. Time and time again, EBC Group find that businesses are making significant cash losses on their print environment through out dated machines, menial labour, wastage and unproductive print processes.
Cutting costs is about making smarter changes, and EBC Group’s Managed Print Services are designed to make considerable savings, whilst achieving maximum efficiency across your business. Actively allowing you to take full control of your print costs, EBC Group’s forward thinking solutions will accurately track and pin point areas of loss, whilst making the overall print process streamlined and all together more convenient.
With a lack of control and office printers in daily use, keeping track of who is using the printer, and to what extent is often time consuming and difficult. With no print regulations, employees are free to print using large quantities of paper or colour printing with no restrictions and often no regard for cost.
With new unique ID passes and codes, each employee can have their own user ID that will report what, where and how much they’re printing. Prints can also restrict what can be printed, allowing you to restrict and standardise how employees print.Costs can now be attributed to various departments in house, or even back to clients, making cost control simple and convenient.
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