The future of Information Management
Most organisations already have multiple systems, including shared network folders, ECM systems and file sharing services such as Dropbox. Some are on-premises and some are in the cloud. The larger the organisation the more complicated it can become so many fear that adding another system could actually make it worse.
M-Files not only enables your business to easily find what you need across any repository or system, but also enriches and re-purposes the information located anywhere without disrupting existing systems and processes.
What if it didn’t matter where a document was stored or which system manages it? Imagine if information could be easily organised and managed based on its value and relevance.
M-Files Free Trial
Why not see for yourself...
Download a 30-day free trial of M-Files to see the benefits for yourself or alternatively if you are interested in seeing M-Files in action you can schedule a live demo.
Too many information silos
Managing the information and data within an organisation is more complicated than ever before. The volume of data that the average organisation creates has risen significantly and it's often stored in a wide range of different systems or spread across shared network drives which makes it difficult and time consuming to find and control. For employees multiple different interfaces to learn slow down user adoption and end-up decreasing productivity. M-Files helps make a organisation's information environment simple and less of a drain on IT resources.
No more repositories
Another repository isn't the answer
Most companies already have a multiple systems and repositories including everything from shared network folders to full EIM systems, such as OpenText or Documentum, to file sharing services like Box and Dropbox. Some are on-premises and some are in the cloud. Normally the larger the company, the more complex it all gets. Adding yet another repository can actually make matters worse.
With M-Files it is possible to easily find and use what you need across any repository or system and also enrich and re-purpose information located anywhere without disrupting existing systems and processes.
No Migration Required
No need to migrate (really!)
One of the first and biggest stumbling blocks to implementing a new EIM system is data migration. How do you get all of your existing data into the new system? It's difficult, time consuming and expensive.
With M-Files it's up to you when and how you migrate. You don't need to migrate anything, or you could migrate later on, when you choose. This allows you to migrate, intelligently, based on your own users behaviour.
What vs. Where
Relevance not location
The historical approach to Information Management was concerned about where the information was stored, which folder, which library, which system? When an organisation has multiple systems, the problem becomes exponentially difficult. The new approach to Information Management is not concerned with the location of information, only what it is, why it is needed and the relevance to the task at hand. The new Information Management is dynamic and personalised; information appears differently dependent on different roles, teams and individuals. It's intuitive; everyone knows what they're working on.
The Intelligent Metadata Layer
The new generation of Information Management is so much more than just a system to store and process data. By leveraging the an open architecture that supports best-in-class analytics, Natural Language Processing (NLP) and machine learning. A powerful, new metadata-based approach creates an "Intelligent Metadata Layer" that unifies multiple systems and repositories based on context while the actual content and data remains in place, with existing systems and processes undisturbed. Information is classified and organised automatically, and the system adapts and improves over time based on key metrics and user behavior.
M-Files named a Visionary in the Gartner 2016 Magic Quadrant for ECM
M-Files was included by Gartner, Inc. in the Magic Quadrant for Enterprise Content Management. Gartner’s assessment of M-Files metadata driven ECM Solution is based on its completeness of vision and ability to execute.
"Gartner has recast its definition of ECM in 2016 to emphasise the strategic need for a more dynamic, flexible and adaptable approach to content in the enterprise."
What our customers say
"I was looking for a solution that would make document storage structured and easily accessible to all users, particularly those working offsite. EBC Group provided us with a robust solution and their team have excellent knowledge of the EIM system and how to tailor it to individual business needs."
Adrian McGowan, Finance Manager at M.Lambe
M-Files is a flexible Enterprise Information Management (EIM) platform that can be used across your entire organisation. It provides a multitude of functionality and benefits to every department
Say goodbye to folders and duplicate content
With the deployment of M-Files, you can eliminate the need to create static folder structures and duplicated cntent. Access content however you want, from anywhere and filter by client, project type, date, status or any other relevant criteria.
With M-Files, you can set permissions for entire classes of documents as well as individual documents, and even for different versions of the same document – including assigning roles that give different levels of access to individual users and groups.
E-Signing and Workflows
Automate your workflows
Managing and tracking workflows created in M-Files is an automated process that supports e-signing from your mobile device. Get notified when a document needs to be e-signed and manage a range of workflow processes from contract approvals through to invoicing.
Use annotations and redlining in M-Files
Use annotations and redlining in M-Files on PDF files, Word documents, Excel spreadsheets, PowerPoint presentations and Visio drawings. M-Files automatically saves every annotation so you can see the entire history of a file.