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Intelligent Capture

Many organisations invest in technologies to improve the flow of data, but because of manual inputting and scanning of data end-up with slow and costly bottlenecks. Our solution will accurately sort paper and electronic documents based on their content and automatically pass it to other areas or applications in your business.

Why do I need Intelligent Capture?

Have you ever considered all the steps a document such as an invoice goes through once it enters your business, the time and cost it takes for each person to handle it and the number of copies stored within the business. An intelligent capture and workflow solution will enable you to create an automatic process that saves time and money.

Intelligent capture are the processes that enable your business to end slow and manual processes and automate your print and electronic documents. When combined with an Enterprise Information Management (EIM) software, the capturing of documents can be integrated with other systems and areas of your business, such as Accounts or HR creating Intelligent Capture.

Find out more about our Document Capture solutions.

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  • Benefits of Intelligent Capture Menu Button
    Benefits of Intelligent Capture
  • What is Intelligent Capture? Menu Button
    What is Intelligent Capture?
  • Cost Savings Menu Button
    Cost Savings
  • Accounts Payable Solution Menu Button
    Accounts Payable Solution
Benefits of Intelligent Capture Section

Benefits of Intelligent Capture

Capture, route, store, and retrieve documents

Reducing paper document and files, maintain compliance, and improve security

Whether your business is in financial servers, legal, healthcare, education or any other sector, the need to move from slow, inefficient paper-based processes to accelerated, automated ones is a desire many organisations have.  Ensuring that your processes also integrate with your organisation’s Customer Relationship Management (CRM) and Enterprise Information Management (EIM) systems is key.

‘Going paperless’ by scanning and electronically routing and filing all of your documents is an ambitious goal. Intelligent Capture can help you achieve it, by providing simple and secure ways to capture, route, store, and retrieve documents, reducing or eliminating paper document and files, maintain compliance, and improve security.

Security

Improve regulatory compliance. Increase the security of your documents with encryption, secure storage, user authentication, redaction, and the ability to track access and changes to documents.

Back-up

Strengthen your business' continuity strategy by ensuring all documents are digitised and archived off-site in event of a disaster.

Compliance

Improve your compliance by storing and linking documents and transaction records. Maintain archive integrity and prevent unauthorised access.

Green

Reduce your environmental footprint by cutting your usage of paper – while lowering your costs and improving information accessibility.

At a glance

  • Speed invoice processing from hours through AP automation
  • Reconcile remittances in seconds with accounts receivable
  • Automate the identification and matching of claims data
  • Extract data needed to process mail automatically
  • Convert customer orders faster by eliminating manual data entry
  • Apply automation benefits to departments, such as HR
  • Analytics and reporting

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What is Intelligent Capture? Section

What is Intelligent Capture?

Automating your data will improve efficiency

End costly process bottlenecks caused by manual data entry and validation

Many organisations invest in Document Capture technologies to help improve their organisations flow of data, but they still struggle with costly process bottlenecks caused by inefficient, manual data entry and validation steps. That’s because more than 80% of intelligence is trapped inside unstructured, unmanaged documents - documents that have previously been difficult to automate.

Intelligent Capture is the processes that enables your business to end slow and manual processes and automate your print and electronic documents, turning simple Document Capture into an integrated function of your business.

When combined with an Enterprise Information Management (EIM) software the capturing of documents can be integrated with other systems and areas of your business, such as Accounts or HR creating Intelligent Capture.

Intelligent Capture provides real-time insight and analysis into your processes. With immediate access to metrics and key performance indicators, your organisation can make timely and strategic decisions, whilst also fully complying with regulations. 

Capture:

  • Capture documents from almost any source

Process:

  • Image and electronic document processing

Deliver:

  • Securely deliver to virtually any endpoint

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Cost Savings Section

Cost Savings

How Intelligent Capture helps save money

Resulting in a significant reduction in processing time and operational costs

Example:



COSTS BEFORE:

  • Process time per order = 12 minutes
  • Process cost per order = £0.85
  • Daily cost of order processing = £170
  • Cost of posting paperwork = £500
  • Cost of printing order documents = £750

Total annual cost = £45,420



COSTS AFTER:

  • Process time per order = 3 minutes
  • Process cost per order = £0.21
  • Daily cost of order processing = £42
  • Cost of posting paperwork = £100
  • Cost of printing order documents = £175

Total annual cost = £11,195

The Objective:

To streamline the invoice processing of a SME business, in order to reduce the time taken to complete order processing and overall operational costs.


The Facts:

  • 150 staff located at HQ
  • 50 staff located at satellite office
  • Manufacturing Industry
  • Receiving 200 new orders per day
  • Each order takes 12 minutes to process the paperwork
  • No traceability of document or process
  • Storage of documents in cabinets
  • Archival company stores legacy documents (older than 1 year)


The Outcome:

  • Reduced print costs
  • Reduced postage costs
  • Saved time and money through efficiencies
  • Improved traceability by using workflows
  • Saved money on document storage and archival


ANNUAL SAVING = £34,225

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Accounts Payable Solution Section

Accounts Payable Solution

Automating your accounts payable

Automate AP operations and improve your operational efficiency

 

 

 

 

 

 

Increase processing speed and reduce costs

By automating the capture of key data from your paper and electronic documents as they arrive into your business, you can remove the requirement to manually sort and handle documents such as invoices which will increase your processing speed and reduce costs.

 

 

Automation and workflow

Automate business processes from simple approvals to sophisticated multi-step workflows with assignments notifications and electronic signatures.

 

 

Compliance

Mitigates risks with automatic checking of invoice completeness, Matches invoices to contracts and purchase orders and ensures compliance with organisation rules.

 

 

Integration

Integrate with your ERP and financial systems for matching an invoice's data against purchase orders and vendors to start validation of data.
 

 

 

Secure client portal

Give clients access to a secure document portal and enable them to download documents such as invoices, delivery notes and quotations.

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