Harlaxton

EBC Group improve Harlaxton Engineering Services Ltd project workflows and compliance with new information management system

  • The Challenge
  • The Approach
  • The Solution
  • Feedback

The Challenge

Harlaxton had identified that the way their information was being managed was not efficient, with an outdated file and folder system causing a number of issues

Harlaxton Engineering Services Ltd had began looking for a solution that could improve the storage of their project documentation and workflows. They required a solution that would centralise the storage of documents, whilst remaining secure and connected to other systems in order to continue their rapid growth.

Harlaxton had identified that the way their information was being managed was not efficient, with an outdated file and folder system causing a number of issues that included; files being deleted or moved, company data potentially being copied and projects relying heavily on users to complete tasks at their own pace.

For a business that adhered to strict regulatory and internal procedures, such as ISO quality management & and Lloyds register, Harlaxton found that documents were often being misfiled and left very little traceability, proving problematic when required to audit and report on data.

The Approach

EBC Group engaged with Harlaxton to gain an understanding of how their business worked. This included reviewing all of the business processes and what documentation was being produced on a daily basis.

  • Starting with a number of on-site visits, EBC Group engaged with Harlaxton to gain an understanding of how their business worked. This included reviewing all of the business processes and what documentation was being produced on a daily basis. 
  • EBC Group then proposed the M-Files Document Management solution as this offered the required functionality to solve the needs of the business.
  • EBC Group then began designing a solution alongside the team at Harlaxton to streamline the business processes through M-Files workflows to ensure that all projects and documentation were stored within M-Files, and the information was accessible to staff at any time.

The Solution

After the successful implementation of M-Files Harlaxton now have all projects and documentation stored in a secure and auditable system.

  • After the successful implementation of M-Files Harlaxton now have all projects and documentation stored in a secure and auditable system.
  • EBC Group integrated the M-Files solution with the existing Sage 200 application to ensure all information was accessible from one place.
  • Version controlled documents ensure all changes are now recorded, tracked and auditable.
  • Project workflows have been implemented to streamline project management and ensure compliance to regulatory requirements.
  • Harlaxton have also implemented M-Files reporting, allowing them to get insightful data related to documents, projects and workflows.