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Enterprise Information Management

There are many different terms, so it’s easy to get lost in terms and acronyms: Document Management, DMS, EIM, ECM, ERP, CRM, so simply put it’s about storing and managing your information (documents, projects and business processes) and then enabling you to share them and combine with other systems to gain analytics and make meaningful business decisions.

Why Enterprise Information Management?

An EIM solution makes it so easy to find and share your documents and its range of innovative functionality makes it the ideal platform for every department in your organisation from finance to marketing. It’s an intuitive system, so your team will be able to use it easily, without having to go through lots of training, which makes user adoption fast and painless.

EIM has moved on from simple document management and sets new standards for Information Management. It delivers high adoption rates with an intuitive and easy to use interface, which can be accessed from almost any device, including tablet and smartphone.

We provide bespoke Enterprise Information Management solutions for clients using the M-Files platform, which we believe is the leading product on the market. We’re not alone in thinking this, major research organisations such as Gartner and Forrester also rate it as best-of-breed system. It has achieved this position through a combination of technical excellence and innovative design.

Why EBC Group?

We are more than just a re-seller, we are a custom developer and total solutions provider. Our range of managed services means we can ensure your EIM connects seamlessly across your different systems and applications, including Microsoft Office, CRM or ERP, which means we can deploy it on your server or host it within our Private Cloud environment.

Find out more about the benefits of M-Files

 

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  • What is EIM? Menu Button
    What is EIM?
  • Why do I need it? Menu Button
    Why do I need it?
  • How does it help? Menu Button
    How does it help?
  • Bespoke Development Menu Button
    Bespoke Development

"I was looking for a solution that would make document storage structured and easily accessible to all users, particularly those working off site. EBC Group provided us with a robust solution and their team have excellent knowledge of the EIM system and how to tailor it to individual business needs. They have also provided us with the knowledge to develop and administer the system in house. Our users, particularly those in the field, have responded well to this system and embrace its capabilities. "

Adrian McGowan, Finance Manager at M.Lambe

What is EIM? Section

What is EIM?

A modern EIM system bringing all your information together

Prevents data being unconnected and spread across different business systems

At a glance:

M-Files allows organisations to:

  • Reduce costs
  • Protect itself from data breaches
  • Stay compliant with regulatory mandates
 

Get yourself connected

It's typical for an organisation to feel disconnected. Business data and information is normally spread across multiple systems in independent silos. This disconnection makes it almost impossible for employees to find what they need when they need it.

The only way to solve this problem is by leveraging a modern, connected EIM system like M-Files. Upgrading to an EIM platform is a much easier process than you might think, since everyone can continue to work exactly how they want to.

M-Files has an array of functionality, meaning it can be utilised for a wide range of business applications. So it's not so much of a question of how can it help, as what do you want it to do?

  • Document Management (DMS)
  • Enterprise Content Management (ECM)
  • Enterprise Information Management (EIM)
  • Quality and Compliance
  • Contract Lifecycle Management (CLM)
  • Invoice processing
  • Project management
  • Records Management
  • Training
  • Accounting Management
  • Sales and marketing automation

 

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Why do I need it? Section

Why do I need it?

Data is everywhere and growing exponentially

90% of the data that exists was created in the past 2 years

Is your business able to to manage all of your information?

An EIM system will enable you to organise your business documents and customer information in a way that stores all of your data so that you can find what you need faster. Enabling you to easily store everything and find it instantly, acessing it from anywhere.

 

Sometimes finding the right document when you need it seems impossible

Looking for a document should be easy, but stats show that a significant amount of time is spent searching for documents.  

Where was that file saved? Who edited it last? What if it didn’t matter?

An EIM system organises everything based on what it is, so you never have to remember where it’s saved or which version is the right one.

"I was looking for a solution that would make document storage structured and easily accessible to all users, particularly those working off site. EBC Group provided us with a robust solution and their team have excellent knowledge of the EIM system and how to tailor it to individual business needs. They have also provided us with the knowledge to develop and administer the system in house. Our users, particularly those in the field, have responded well to this system and embrace its capabilities. "

Adrian McGowan, Finance Manager at M.Lambe

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How does it help? Section

How does it help?

Utilised for a wide range of business applications

It's not so much of a question of how can it help, as what do you want it to do?

Everything in one place

Sometimes finding the right document when you need it seems impossible. Where was that file saved? Who edited it last?

What if it didn’t matter? M-Files organises everything in one centralised place based on what it is, so you never have to remember where it’s saved or which version is the right one.

  • Find it fast - Search for and access files however you want – by client, project type, date, status or other criteria.
  • ​Just save it - Adding files and documents to the vault is simple. Just save the document and tell M-Files what type of content it is.
  • Always up-to-date - There’s only one version of every document. No matter what type of document is needed, it’s always current.
  • No more duplicates - The same document can be found in different ways and will show-up based on the name of the customer, project.

 

The one and only

Want to make sure that no one modifies a document while you're editing it? Just check the document out in M-Files to protect it from any changes while you make updates.

Checking it back in when you're done allows everyone to view your changes or make any future edits.

  • Check it out  - Check-in and check-out functions, so you can keep track when a file is being edited and who is making changes.
  • Preserve old versions - Preservation of old versions and the ability to revert back to previous versions is built into M-Files.
  • Track everything - View a change log of every version of the file that shows which user made edits and when they were made. 
  • Edit simultaneously - Multiple people can co-author a document at the same time, even when there's no internet connection.

 

Find the right content instantly

Searching for (and finding) information in M-Files is simple and lightning fast. Search by document name, customer, document type, keyword, and more. M-Files even searches inside documents to make sure you can easily find anything you're looking for. And with efficient local caching, files open fast even with slow and unreliable network connections.

  • Search with any keyword - Looking for a recent invoice or proposal? Just type the related information in to the search field.
  • Search inside documentsM-Files features advanced search capabilities, so you can even search the contents of documents.
  • Relevant results appear firstM-Files automatically ranks search results so the most relevant documents appear at the top of the list.
  • No duplicatesThere's only one version of every document in M-Files, so you'll never have to deal with confusing duplicates.

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

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Bespoke Development Section

Bespoke Development

Gold partner and 3 times winner of Custom Developer award

We utilise the M-Files platform to create a bespoke solutions for your business.
Bespoke Development

Our custom development includes the creation of two application add-ons, 'Toolkit for M-Files' and 'Document Portal' which can be used alongside M-Files to enhance your functionality.

Toolkit for M-Files

A set of utilities aimed at making the implementation and maintenance of M-Files vaults easier, faster and more accurate. The Toolkit which contains two utilities, can now be licensed by M-Files re-sellers and end-users to support their M-Files implementations.

Find out more...

 

Document Portal

Fully branded M-Files document portal that helps you stay in control of your shared data with a fully branded document portal. The portal provides an ideal solution for businesses that have a requirement to deliver documents in a quick, secure and auditable manner to their clients, such as those in the legal sector.

Find out more...

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